Administration Clerk and Typist at Office of the Chief Justice Applications 2024

Administration Clerk and Typist at Office of the Chief Justice Application

Administration Clerk and Typist at Office of the Chief Justice Applications 2024

REQUIREMENTS:

– Matric Certificate and computer literacy.
– Experience in Clerical/Administration functions related to Finance, SCM, and Asset Management.
– Knowledge of basic financial operating systems (PERSAL, BAS, JYP, etc.) will be an added advantage.
– Skills and Competencies:
– Good communication skills (written and verbal).
– Strong interpersonal and public relations skills.
– Excellent administration and organizational skills.
– Customer service skills and ability to work under pressure.
– Relevant experience in Provisioning Administration/Supply Chain Management and Financial Management.
– Demonstrated understanding of the PFMA, Treasury Regulations, PPPFA, Supply Chain Management Guidelines, and other related prescripts.
– Knowledge of the Public Sector procurement process, rules, and regulations.
– Basic knowledge of financial functions, practices, and data capturing.
– Ability to operate computers and collate financial statistics.
– Valid driver’s license.
– Shortlisted candidates will undergo a pre-entry practical exercise as part of the assessment method to determine their suitability based on the technical and generic requirements of the post.

 

 

DUTIES:

– Maintain and update all records on the asset register.
– Barcode all newly acquired assets.
– Conduct quarterly asset verification to ensure register accuracy.
– Identify assets for disposal and facilitate their transfer.
– Reconcile JYP and BAS asset registers.
– Update records of asset leases and maintain audit copies.
– Report and follow up on losses reported to Legal Liability, updating asset register accordingly.
– Facilitate asset movements and maintain inventory lists and asset register.
– Compile daily, weekly, and monthly statistics.
– Handle internal and external enquiries.
– Follow supply chain management processes to procure assets.
– Handle Financial Accounting transactions.
– Receive, check, verify, and approve invoices.
– Process invoices (e.g., capture payments).
– File all documents.
– Collect cash.
– Capture all financial transactions.
– Assist with general office administrative duties.

Administration Clerk and Typist at Office of the Chief Justice Applications 2024

NOTE:

– All applications must be submitted on a New Z83 form accompanied by a recent comprehensive CV.
– Provide contactable referees (telephone numbers and email addresses).
– Shortlisted candidates will be required to submit certified copies of qualifications and other related documents before the interview.
– Each application form must be fully completed, signed, and initialled by the applicant.
– Indicate the correct job title, the office where the position is advertised, and the reference number as stated in the advert.
– Applications on the old Z83 form will not be considered.
– Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
– Dual citizenship holders must provide a Police Clearance certificate from their country of origin when shortlisted.
– Non-South African Citizens must submit proof of South African permanent residence when shortlisted.
– Applications not complying with the above requirements will not be considered.
– Suitable candidates will undergo a personnel suitability check (including criminal record, financial checks, qualification verification, citizenship checks, reference checks, and employment verification).
– Correspondence will be limited to short-listed candidates only.
– If you have not been contacted within three (3) months after the closing date, consider your application unsuccessful.
– The Department reserves the right not to make any appointment(s) to the advertised post(s).
– Applications not complying with the above-mentioned requirements, as well as late applications, will not be considered.
– The Department does not accept fax or email applications.
– Failure to submit all requested documents will result in the application not being considered during the selection process.

 

 

EMPLOYMENT CONDITIONS:

– All successful candidates must enter into an employment contract and a performance agreement within 3 months of appointment.
– Successful candidates will be required to undergo a security clearance three (3) months after appointment.
– The Office of the Chief Justice (Constitutional Court) complies with the provisions of the Protection of Personal Information Act (POPIA) Act No. 4 of 2013.
– Your personal information will be used for recruitment purposes only.
– In case of an unsuccessful application, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies.
– Providing requested information is mandatory for recruitment purposes; failure to provide the information will render your application null and void.
– The Office of the Chief Justice will safeguard the security and confidentiality of all information shared during the recruitment process.
– Preference will be given to candidates in line with the departmental Employment Equity goals.

R216 417 – R254 928 per annum (Level 05)

CLOSING DATE: 17 May 2024

Download full advert below:

OFFICE OF THE CHIEF JUSTICE ADMINISTRATION CLERK POSTS

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